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* Leading Mental Health Educational Provider
Who we are
Mental Health First Aid International is a global health promotion charity dedicated to the provision of evidence-based education programs that increase mental health literacy, reduce stigma, and help people develop the skills they need to encourage people to seek professional help.
We support a global movement across 30 countries of organisations dedicated to prevention and early intervention to reduce the impact of psychological distress and mental health problems in families, communities, educational settings, and workplaces.
We are grounded in high-quality research and evaluation and value lived experience.
We are purpose driven and focussed on impact.
We are committed to health equity and to supporting priority need populations.
We exist to change and save lives every day.
About the role
Reporting directly to the CEO and the Executive Director Corporate Services/Company Secretary, this pivotal role provides high-level executive support to the CEO while also delivering secretariat services to the Executive Director Corporate Services/Company Secretary.
We're seeking a proactive and adaptable professional who thrives in a dynamic, fast-paced environment. You'll have a proven track record of managing executive offices with precision — from diary coordination and communications to stakeholder engagement at all levels. In addition, you'll play a key role in supporting governance functions, including the preparation and distribution of Board and committee papers, minute-taking, and document management.
Key responsibilities of the role include:
* Manage the CEO's incoming calls, emails, and correspondence with professionalism and discretion
* Serve as the CEO's primary point of contact for external stakeholders
* Handle confidential and sensitive documents with integrity and care
* Support the CEO with key projects and event preparation, ensuring readiness for meetings, forums, and official engagements
* Provide secretariat support to the Executive Director Corporate Services/Company Secretary
* Attend all Board and Committee meetings, preparing accurate and timely minutes
* Collaborate with the Executive Team to compile and deliver reports and documentation for Board and sub-committees within required timelines
* Act as a trusted liaison with Board members, including supporting the onboarding of new Directors
* Coordinate logistics for Board and committee meetings, including scheduling, venue arrangements, catering, and travel
About you
You're a confident communicator and trusted professional with:
* Minimum 5 years' experience in senior executive support, including experience supporting Boards and/or subcommittees
* Exceptional interpersonal skills and the ability to build rapport across diverse stakeholder groups
* Strong written and verbal communication skills, with meticulous attention to detail
* Outstanding organisational and time-management abilities, with the capacity to juggle multiple priorities and meet tight deadlines
* High proficiency in Microsoft Office applications, particularly Word and Excel
* Strong analytical thinking and problem-solving capabilities
Culture and Benefits
At Mental Health First Aid International we embrace our differences as we know that diversity helps us to innovate and make the biggest impact possible. We encourage applications from diverse backgrounds including people with lived and living experience of mental health, Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds and people of all ethnicities, faith, disability, socio-economic background, sexual orientation and gender identity. Our benefits include:
* Flexible working conditions.
* Salary Packaging entitlements (pay less tax) and employee discounts at popular retailers.
* Generous leave provisions including extra paid leave over the Christmas/NewYear Period.
* Ongoing opportunities for Professional Development.
* Employee Assistance Program for confidential wellbeing support.
* The opportunity to contribute to an organisation that is working towards a world where we all have the skills, knowledge and confidence to help someone experiencing a mental health problem.
How to Apply
To apply for this position, forward a one-page cover letter and your resume Acopy of the position description can be found at
To discuss the role, contact Vanessa May, Executive Director Corporate Services @ Applications close 17 August 2025.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Mental Health Care
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