About the Role
Reporting directly to an entrepreneurial and highly engaged CEO, this Executive Assistant role is a true right-hand position. You will play a pivotal role in keeping the business running smoothly, providing trusted, high-level support while also overseeing the day-to-day operations of the Melbourne office.
This is a hands-on, varied role that will suit someone who enjoys being at the centre of the business, thrives on responsibility, and can confidently juggle competing priorities. There is also scope for this role to grow towards a Chief of Staff position, offering a clear pathway into broader leadership.
Key Responsibilities
Responsibilities include but are not limited to:
Providing high-quality, timely executive support to the CEO, senior leaders and Board
Managing the CEO's inbox, diary, meetings and travel
Preparing communications, presentations and reports
Organising meetings, agendas and minutes and tracking actions
Supporting project tracking and follow-ups from leadership meetings
Overseeing the day-to-day running of the Melbourne office
Coordinating office supplies, kitchen stock and facilities matters
Booking and preparing meeting rooms
Supporting ad hoc tasks and projects as required
About You
Experience in an Executive Assistant or senior administration role supporting senior leaders
Confidence working with multiple stakeholders
Strong MS Office skills, particularly Outlook, Excel and PowerPoint
Fast and accurate typing skills
Experience with CRM, ERP or automation tools highly regarded
Project coordination experience highly regarded