Job no: 762699
Work type: Full time
Location: Mentone - VIC - Australia
Applications close:
Here at BevChain, a wholly‐owned subsidiary of Linfox, we are leaders in beverage supply chain solutions. As industry specialists, we partner with major customers, including some of Australia's top beer, wine, spirits, and non‐alcoholic beverage brands. Our mission is to provide our customers with a competitive advantage through industry‐leading innovations in safety, sustainability and efficiency. Linfox is Asia Pacific's largest privately owned logistics business, and BevChain benefits from Linfox's extensive scale, resources and logistics network. Create a career to be proud of. Expect all this and more when you join us at BevChain.
What does the job look like?
Located in Mentone, the Administration Manager role is a key role who will support our high‐volume distribution centre and office, ensuring efficient site operations. We are looking for someone who brings strong administrative and finance expertise, excellent communication skills, and a commitment to continuous improvement. Hours are Monday to Friday 7am to 3pm. Key areas:
* Oversee daily operations, ensuring compliance with company, client, and regulatory standards. You will not be in operations only working with them.
* Oversee daily administrative operations, including wage tracking, billing, payment processing, and data entry.
* Prepare and present weekly KPI and financial reports to support informed decision‐making.
* Reconcile customer RCTI processes and resolve billing disputes.
* Liaise with customers and contractors via email and face‐to‐face, ensuring queries are resolved promptly.
* Support the team in financial validation, documentation, and cost recovery.
* Ensure compliance with site safety procedures and participate in safety initiatives.
* Champion Linfox values and foster positive relationships with internal and external stakeholders.
* Drive continuous improvement in administrative processes and operational efficiency.
Are you the one?
* Demonstrated experience in administration, payroll, and finance (ideally within logistics, FMCG, or related sectors).
* Proficiency in SAP, Kronos, and MS Office Suite (Excel essential; Power BI desirable).
* Strong customer service focus and relationship‐building skills.
* Excellent written and verbal communication skills.
* High attention to detail, strong organisational skills, and ability to work under pressure.
* Knowledge of OH&S legislative requirements and commitment to safety.
* Power Query for data transformation and automation.
* Pivot Tables, Power Pivot, and dashboard creation.
* Complex formulas, reconciliations, and structured data models.
* Able to manage, analyse, and interpret large data sets efficiently.
* Tertiary qualification in business, administration, or related field preferred.
* Quickly adopts new systems and proactively identifies opportunities to drive continuous process improvement.
What's in it for me?
* 12 weeks paid parental leave and return to work bonus for eligible employees.
* Career development opportunities and mentoring programs.
* Access to a range of benefits across dining, adventure, travel and health and well‐being.
* The chance to work in a high‐performing team where your contributions truly make an impact.
At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.
Further information
You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.
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