About This Role:
We are seeking a highly organized and detail-oriented professional to join our team as an Office Administrator. As the right-hand person to our CEO, you will be responsible for managing the calendar, appointments, and daily requests of the CEO.
The ideal candidate will have an "I got this" attitude, be solution-focused, and possess excellent administration and organization skills. They will also be able to remain strict confidentiality, have outstanding phone manner and interpersonal skills, and be a fast learner.
In this role, you will take on a multitude of projects, prioritize tasks, and prove your ability to succeed in a fast-paced environment.
Key Responsibilities:
* Manage the calendar, appointments, and daily random requests of the CEO
* Coordinate internal and external stakeholders in the execution of media opportunities
* Verify, edit, and communicate necessary information for the creation of content for media distribution
* Compile and submit business awards
* Prepare reporting to highlight PR efforts
* Arrange travel arrangements, including lodging, transportation, and activities, both within Australia and internationally
* Research and coordinate service providers for various projects as instructed by the CEO
* Maintain the office to a clean and organized standard
* Purchase office supplies
* Greet clients, direct them to meeting rooms, and offer refreshments
* Answer the main reception line and direct calls
* Closing procedures for the office
* Support the AR function as needed
* Assist with company-wide events and activities
Requirements:
* At least one year of experience in a similar role
* Office Administration experience
* Accounts Receivable experience is highly desirable