Sodexo is a people business, employing over 400,000 people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.
Sodexo is committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees. We are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.
About the Role
We are looking for an Executive Assistant – Operations Support Officer based in Melbourne to provide operational and secretarial support to the Director of Operations and the General Manager. You will be the glue that keeps the Senior Leadership team humming, comfortable being a point of contact with internal and external stakeholders, thriving in a fast‐paced environment, and adept at anticipating the needs of these senior leaders. You will promote a high degree of professionalism.
Executive Support
* Provide high‐level executive support to senior leaders across multiple portfolios
* Manage inboxes, complex calendars, meetings, travel arrangements and executive workflows
* Prepare briefing papers, presentations, reports and board‐level materials
* Coordinate priorities, actions and follow‐ups to support strategic objectives
* Handle confidential information with discretion and professionalism
Stakeholder & Communication Management
* Act as a key point of contact for internal and external stakeholders
* Build trusted relationships across operational and corporate teams, including our regional and global teams
* Draft, review and coordinate high‐quality communications and correspondence
* Ensure timely follow‐up of actions, requests and key deliverables
Project Coordination & Delivery
* Support strategic initiatives and special projects across multiple business portfolios such as bid coordination, business development opportunities and proposals
* Track milestones, risks, timelines and project dependencies
* Coordinate stakeholders to ensure projects remain on schedule and aligned to objectives
* Assist with governance requirements, reporting and project close‐out activities
Team & Office Support
* Partner with other administrative professionals to provide seamless organisational support
* Assist with onboarding activities and maintain an inclusive, professional environment
* Provide support across broader teams where required
What You'll Bring
* Minimum 5+ years' experience in Executive Assistant, Executive Support, Program Coordination or Senior Administrative roles
* Strong experience supporting senior leaders in complex environments
* Exceptional organisational skills with the ability to manage competing priorities
* Strong Microsoft Office capability, including Outlook, Excel, PowerPoint and Teams
* Experience preparing executive or board‐level documentation
* Strong stakeholder management and communication skills
* High attention to detail and ability to work autonomously
* A proactive mindset with confidence operating in evolving or ambiguous environments
* Experience using AI tools to improve productivity and business outcomes is highly regarded
* Experience using software such as InDesign, Copilot and Salesforce would be desirable
What We Offer
* Competitive salary package
* Career development and progression opportunities
* Exposure to high‐profile global corporate clients
* Flexible and dynamic work environment
* Employee benefits and recognition programs
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