Procurement/Administration Officer (Junior)
Bauer Foundations is part of the Bauer Asia Pacific Region, (a subsidiary of Bauer Spezialtiefbau GmbH ), a world leader in advanced foundation technology operating in over 40 countries globally.
Bauer Foundations is a market leader in piling, retaining structures, and ground engineering solutions. With a national footprint and continued growth, we are looking for a junior Quantity Surveyor to join our team.
What we are looking for
We are seeking a highly motivated Junior Procurement/Admin Officer to join our dedicated team at Bauer Foundations for a Melbourne-based project. This individual will be responsible for managing procurement activities, ensuring timely delivery of materials, and providing general administrative support to the project team.
Key Responsibilities:
1. Sourcing and Procurement
2. Ensure compliance with company safety policies, rules, and regulations.
3. Identify reliable suppliers and vendors for goods and services required by the organisation.
4. Evaluate suppliers based on price, quality, and delivery speed, ensuring optimal value for the organisation.
5. Negotiate contracts, terms, and agreements with suppliers to secure favourable terms and conditions.
6. Monitor market trends and changes in supply chain dynamics to anticipate potential risks.
7. Prepare cost information for claims and variations.
8. Prepare subcontractor payment certificates.
9. Supervise and coordinate logistics and procurement issues in coordination with the Workshop Manager, such as CIPL management.
Purchase order management
1. Generate purchase orders accurately and efficiently, ensuring compliance with organisational policies and procedures.
2. Coordinate with internal stakeholders to confirm specifications, quantities, and delivery requirements for purchased items.
3. Verify that deliveries are carried out in accordance with the purchase order, and that goods and services are invoiced accordingly.
4. Track, manage, and consolidate purchase orders from creation to delivery and invoicing, resolving discrepancies as needed. Coordinate with the cost controller to substantiate progress claims with POs, invoices, and delivery dockets.
5. Cultivate strong relationships with suppliers and vendors, fostering open communication and collaboration.
6. Address supplier performance issues promptly and effectively, working to resolve conflicts and maintain positive relationships.
7. Conduct regular supplier evaluations and performance reviews to ensure alignment with organisational goals and standards.
8. Assist project staff in compiling other commercial documentation as required.
Site Administration Management
1. Update Suppliers/Subcontractors master file and complete credit applications.
2. Manage project document control.
3. Check and match Supplier/Subcontractors master file and complete credit supplier applications.
4. Check and match supplier invoices with delivery notes and purchase orders.
5. Ensure all matched supplier invoices are approved by the Project Manager or Project Director before being sent to Head Office for processing, with correct cost and account codes as per site instructions.
6. Assist all site office staff as required.
7. Perform other administrative duties within your scope as allocated by the Project Management Team.
Qualifications:
* Formal contracting qualifications, e.g., Certificate IV in Contracting and Procurement or higher or equivalent (desirable).
* Minimum 2 years of experience in procurement or administrative roles.
* Strong organisational and time-management skills.
* Excellent written and verbal communication skills.
* Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and procurement software.
* Ability to manage multiple tasks and meet deadlines.
* Strong attention to detail and problem-solving skills.
Why Join Us:
* A competitive remuneration package relevant to your skills and experience.
* A friendly and supportive environment.
* Bauer Foundations is an equal opportunity employer, and anyone who satisfies the above criteria is encouraged to apply.
* Only successful applicants will be contacted for an interview.
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