We are seeking an experienced Personal Assistant / Business Support Officer to provide high-level administrative, documentation and compliance support to the Director of our engineering and fabrication business.
This is a hands-on, structured role suited to someone who enjoys documentation, procedures, ISO systems and business support.
Key Responsibilities
Executive & Business Support
* Personal Assistant support to the Director
* Calendar, meeting and priority management
* Microsoft Teams meetings, minutes and action tracking
* Document preparation, reporting and formatting
* Digital and physical file management
HR Documentation Support (Admin Only)
* Assist with HR policies, procedures and templates
* Prepare induction and employment documentation
* Maintain HR records, training and licence registers
* Update forms and documentation as required
(No HR advisory or staff management duties)
Procurement & Inventory Administration
* Obtain supplier quotes and order confirmations
* Track purchases, deliveries and documentation
* Maintain part numbers, descriptions and stock records in ABM
* Update procurement and inventory registers
ISO & Compliance Support
Support documentation for:
* ISO 9001 (Quality)
* ISO Environmental)
* ISO OHS)
Including:
* Procedure and manual updates
* Document control and registers
* Audit preparation support
* Risk, corrective action and training records
Tenders & Compliance Documentation
* Assist with RFQs and tender submissions
* Compile capability statements and compliance packs
* Maintain tender schedules and deadlines
* Proofreading and document formatting
General Office Support
* Office supplies, PPE and consumables management
* Shared document and register maintenance
* General administrative support across office and workshop
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About You
* Highly organised with strong attention to detail
* Confident working independently
* Professional, discreet and trustworthy
* Strong written and verbal communication skills
* Comfortable learning systems and procedures
* Proficient with Microsoft Office and Teams
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Experience (Preferred)
* PA, Executive Assistant or Business Support experience
* Administration within engineering, manufacturing or construction
* Exposure to ISO, quality or compliance systems
* Document control or procedure writing
* Procurement or inventory administration
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What We Offer
* Onsite role in a growing engineering business
* Work directly with the Director
* Casual role with clear pathway to full-time permanent in 2026
* Varied role with real responsibility
* Stable, long-term opportunity
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Apply Now
If you enjoy structured work, documentation and supporting how a business operates, we'd love to hear from you.
To apply, please include a short cover note outlining:
* Your availability for full-time onsite work in Kilsyth
* Your experience with documentation, procedures or compliance
* Your exposure to ISO, procurement or inventory systems (if any)