Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference:
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to provide advice, collaboration and support to management and to develop procedures and guidelines relating to the work area. This includes the ability to navigate unexpected interruptions, quickly problem solve, demonstrating flexibility and resilience in a team environment that promotes a positive culture.
SC3 Demonstrated high level oral and written communication skills. This includes communicating effectively with a range of people including parents/carers, students, colleagues, members of the wider school community and key stakeholders.
SC4 Possess the technical knowledge and expertise relevant to the position, including Microsoft Office Suite and proficiency in the use of DE software programs and Compass School Management
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Attendance: Hours of work: 1.0 FTE Monday to Friday from 8.30am to 4.30pm throughout the school term.
As the `face' of our school greeting families, visitors, and taking calls. It is vital that you represent our school culture, our values and always are kind, respectful and hold the school in the highest of standards, ensuring excellence.
Administration
* Being the `face' of the school and representing our school culture.
* Answering phone calls
* Greeting visitors, families and general handling of enquiries
* Coordinating CRTs - sign in and seeing level leaders
* Emergency Management Folder student contact details updates termly.
* Monitor School emails
* Manage Principal's Diary
Enrolments
* Ensuring new families receive Compass login details
* Supporting new families and students with access to digital platforms
* Check imported student enrolment data against enrolment form
* Organising interview times for new families and the Leadership Team
* Maintaining our Student Filing system
* Archiving student files when required
* Managing all family access/custody restrictions.
* Prepare documents for new enrolment information packs soft & hard copy
* Maintain updated student information records throughout the year
* Prepare enrolment confirmation letters and send out information packs including transition dates/Compass user codes & passwords
Communication
* Compass Newsfeed
* Distributing notes, information etc via staff Pigeon holes
* School posters and displays of important events
* Once activities are approved by school council add events/activities onto Compass
Transitions
* Follow and implement DET guidelines for Year 6-7 transitions
* Support Leadership Team in the whole school Transition Timeline
* Prepare resources for enrolments
* Provide hard copy enrolment packs to partnered kindergartens
Attendance
* Student absence, late arrivals and early leavers entry
* Follow up for unexplained absences and unmarked rolls
* Share relevant information with teachers and Leadership Team regarding factors which may impact regular attendance
First Aid
* Enter all first aid visits onto Compass and/or CASES21.
* Notify a member of leadership for any student wellbeing concerns.
* Administer student medication and maintain registers for regular and irregular medication.
* Follow up with teachers about regular visitors to first aid.
* Notify a member of leadership for any student wellbeing concerns.
* Excursions / Incursions / Activities / Camp medical requirements.
* Management of Anaphylaxis/Allergies and Asthmatic students.
* Stocktake and ordering of supplies with leader approval
* Make up First Aid Kit and re-stock staff kits termly or when required.
* Management of diabetic students.
* Manage Student Health Plans
Resourcing
* Maintaining and managing school resource supplies, (e.g. stationary, first aid, student supplies)
* Booking of Allied Health and manage Inductions
* Other duties delegated by the Principal team and Business Manager.
OH&S
* Understand OH&S principles and assist Leadership with OH&S policies and procedures to ensure compliance
* Assist and maintain Emergency and Evacuation processes
GENERAL
* Have an in-depth knowledge of the OH&S practices (training is provided)
* Ability to learn, input and update data to various software packages, including CASES21 and Compass
* Have a good understanding of a range of software applications including Outlook, Word, Excel
* Undertake learning modules related to role and responsibilities
* Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team
* Be familiar with and comply with all School policies and procedures
* Be familiar, comply and promote Child Safe and OH&S regulations at all times
* Determine and manage work priorities in consultation with executive leadership
* Maintenance Data Collection
* Other duties as directed by Principal or Business Manager that are relevant to the field of responsibility
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
ABOUT OUR SCHOOL
Dorset Primary School is located in Croydon in Melbourne¿s eastern suburbs. In 2024 our workforce consists of 25 equivalent full time teaching staff, a Principal, 1 Assistant Principal, 1 Leading Teacher and 2 Learning Specialists. There are 25 classroom teachers and 12 Educational Support Staff.
Specialist staff consist of a music teacher, physical education teacher, art teacher, LOTE teacher (Italian) and a fully trained chef to staff our kitchen as part of the Stephanie Alexander Kitchen Garden Program. This program is complimented by themed gardens, such as vegetable garden, sensory garden, peace garden, bush tucker garden, fruit trees and associated classroom gardens.
Our school community has worked extremely hard to provide a wonderful learning environment for our students. Our school consists of three main wings, incorporating 23 classrooms, administration centre, kitchen, library, STEAM room and indoor gym. A free-standing canteen and garage complete the facilities. The playground features include five separate adventure playgrounds, a basketball court, a synthetic grass football/soccer field, tennis/netball court and sanctuary playground.
The student population is drawn from the local area. The population of the school has been steadily increasing over recent years. At Census Day in 2024, there were 525 students. As a result of a very proactive transition program.
The vision for Dorset Primary School is that of a dynamic and supportive learning environment, which fosters each child¿s learning potential, whilst building their resilience and social competencies.
We build on the strengths of each of our students by celebrating their efforts and achievements.
The Dorset Primary School Community values:
Respect:Treating others the way you expect to be treated.
Integrity:Doing the right thing, even when nobody is watching.
Gratitude:Appreciating and valuing the positives around you.
Resilience:Bouncing back and moving on from challenges.
The student voice was promoted through the Junior School Council and leadership opportunities in school programs such as sustainability and sporting activities.
A variety of support programs and extra ¿ curricula opportunities were available in 2024 to cater for the needs of our students and also build on their strengths.
Support Programs
Whole School Transition Program, Foundation Transition Program, Foundation and Year 5 Buddies Program, Reading Support Program, Social Worker, Speech Pathologist, Psychologist, Out of School Hours Care Program, Whole School Leadership Program, Junior School Council, Intensive Swimming Program and Camping Program.
Applications close Wednesday 20 August 2025 at 11.59pm
Posted
7 August 2025