Kennedys is recruiting an outgoing Office Assistant to join our friendly and social team in Melbourne. The position will work closely with and report to the Melbourne Office Manager and support the local facilities and secretarial teams as well as provide administrative support to the legal teams. Due to the nature of this role, you will be required to work full time, on-site.Key ResponsibilitiesCollate and prepare briefs (digital/hard copy) and ShareFile links for counsel, experts, and external partiesHandle photocopying, scanning, printing, archiving, retrieving, and court filing (electronic/in-person)Manage document/package delivery, collection, and data transfer to/from USB, CD, and other drivesMaintain office cleanliness and restock printers and stationeryProvide reception backup and assist with meeting room setupManage mail handling and support Office Manager as neededSupport secretarial team with data entry, electronic filing (iManage), and document preparationDraft basic correspondence using templates and transcribe dictationsAssist with internal finance documentation and provide ad hoc support as neededKey Skills And RequirementsCoordinate and prioritise tasks efficiently, meeting deadlines as instructedStrong proficiency with office applications and equipment to ensure quality workCommunicate effectively in a professional business environmentBuild and maintain positive internal and external relationshipsGenuine team player who supports colleagues and thrives in a close-knit teamWell-organised and methodical approach to workFull-time, on-site role based in our Melbourne officeBenefitsBecome part of a close-knit team within a global law firmEnjoy a sociable office environment with monthly drinksReceive hands-on training and ongoing supportExplore multiple pathways for career progressionBenefit from a generous annual leave allowanceTake advantage of our wellbeing day and dedicated volunteering hoursParticipate in our employee referral schemePlease let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
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