We are currently seeking an experienced Site Office Administrator to join our team and support the Fulfillment Center (FC) Operations at MEL1 FC in Dandenong South.
The ideal candidate will be highly organized, detail-oriented, self-motivated, and capable of handling confidential information. They should also be adaptable to changing workloads and priorities.
Shift Details: Monday to Friday, based on business needs.
Key Responsibilities:
1. Maintain schedules, plan events, and coordinate meetings and conferences for the FC.
2. Perform clerical duties such as filing, managing the office, responding to emails, and preparing documents and presentations using graphics, graphs, and internal platforms.
3. Track team goals, assist in completing key deliverables, and follow up on outstanding items.
4. Procure office supplies and manage related purchasing activities.
5. Support calendar management for the general manager and leadership team.
6. Attend leadership meetings, take notes, and follow up on action items.
7. Arrange cost-effective travel, including airfare, hotel, and ground transportation.
8. Assist with internal communications across multiple platforms and programs.
9. Support continuous improvement initiatives within the FC.
10. Plan ahead, delegate responsibilities, and manage time efficiently.
11. Coordinate with Workforce Management, Maintenance, Human Resources, and other teams.
12. Participate in team-building and improvement activities, and recognize peer achievements.
Qualifications:
* Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
* At least 2 years of administrative support experience.
* Excellent written and verbal communication skills.
* Ability to prioritize and multitask while meeting deadlines.
* Effective communication with various stakeholders, including senior management.
* Availability to work Monday to Friday, with overtime as needed.
* Strong analytical skills and attention to detail.
* Passion for Amazon's vision.
* Strong organizational, communication, and problem-solving skills.
* High integrity and discretion.
Additional Information:
We acknowledge the Traditional Custodians of country across Australia and pay our respects to their elders past and present.
Amazon is an equal opportunity employer. For workplace accommodations during the application process, visit here .
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