Join to apply for the Administrative Assistant role at SEC Newgate Australia
Join to apply for the Administrative Assistant role at SEC Newgate Australia
About The Role
We are seeking a dedicated and proactive Administrative Assistant to join our Melbourne office and play a key role in our wider business support team.
About The Role
We are seeking a dedicated and proactive Administrative Assistant to join our Melbourne office and play a key role in our wider business support team.
This full-time office based role (4 days parttime Mon – Thursday would be considered) is ideal for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in creating a welcoming and well-run office. You'll provide broad administrative support across the Melbourne team and executive assistance for some of the Partners. You will make an important contribution to the culture of the office and help ensure day-to-day operations run seamlessly.
We're interested in seeing candidates with varied levels of experience, preferably with a minimum of two years' in administration or a related role, and who are highly organised, detail-oriented, and confident managing competing deadlines. Strong emotional intelligence, a collaborative mindset, and a good sense of humour are essential in our people-focused, team-driven culture.
Responsibilities Will Include (but Are Not Limited To)
Office & Team Support
* Deliver high-quality administrative support to the Melbourne office and executive team.
* Greet clients and handle incoming calls (if required), ensuring a warm and professional first impression.
* Organise meetings and events, including room bookings, catering, and preparation of relevant materials.
* Assist in the coordination of daily office operations, liaising with suppliers, contractors, and building management.
* Assist in the maintenance of a tidy, well-stocked, and welcoming office environment, including kitchen management and supply ordering.
* Manage travel arrangements and accommodation bookings for team members.
* Assist with general administration such as document preparation, printing, filing, and managing incoming/outgoing mail.
* Help plan and deliver internal events and celebrations, such as team birthdays and milestones.
* Collaborate with administrative teams across other offices to support consistent and efficient business practices.
* Contribute to new business activities, including preparing proposals and keeping company credentials up to date.
* Support team projects, including event logistics, marketing support, and document coordination
Executive Support (provide regular and/or back up support for a number of senior staff)
* Managing and prioritising emails, phone calls, and other incoming correspondence with professionalism and discretion.
* Proactively coordinating calendars, including scheduling meetings, appointments, and internal/external engagements.
* Preparing agendas, presentations, briefing papers, and other materials for meetings and events.
* Booking and managing travel itineraries, accommodation, and expense reporting.
* Coordinating meetings across multiple time zones and stakeholders.
* Monitoring tender platforms, tracking deadlines, and supporting the preparation and submission of responses.
Skills & Experience
* 2 years' experience in an administrative or similar role (preferable)
* Strong organisational and time management skills
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, MSTeams)
* Excellent written and verbal communication skills
* Ability to work both independently and collaboratively
Why SEC Newgate?
* We want people to thrive.We believe our people should be in the driver's seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomesfor our clients.
* We work on stuff that matters.We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
* We can be flexible on how we get there but not on delivering excellence.We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what's needed to deliver exceptional client outcomes whilst balancing personal needs and preferences
* We aim to think and act beyond ourselves.We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability.
* Connection is at the heart of our culture.We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of 'one firm firm'.
* We're good people to work with.Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.
* We relish being 'Glocal'.We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation
Are we a match?
If this sounds like the right fit for you and your eager to contribute to a dynamic team, we would love to hear from you – apply today
SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities and people from any gender identity or sexual orientation.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Executive Offices
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