An excellent opportunity is available for a Senior Executive Assistant to join the Office of the Director at Australia's pre-eminent biomedical research institute.
About the Position
The Senior Executive Assistant provides high-level executive and governance support to assigned Executives and Senior Leaders, enabling them to focus on strategic priorities and organisational leadership.
This role is responsible for managing complex executive operations including calendar and priority management, coordination of executive meetings and travel, and acting as a trusted liaison with senior internal and external stakeholders.
A key component of the position is providing end-to-end governance support for designated Committees, including coordinating meetings, preparing and collating papers, managing documentation through the relevant governance platforms (e.g. Diligent and/or SharePoint), taking minutes and monitoring actions.
Working closely with the Manager, Office of the Director and the broader Executive Assistant team, the role contributes to a coordinated executive support model and supports continuous improvement of administrative and governance processes across the Office of the Director.
This role requires a high level of professionalism, discretion and judgement, and the ability to manage competing priorities while supporting senior leaders in a fast-paced and complex environment.
Selection Criteria
Essential Knowledge and Skills:
* Demonstrated experience (5+ years) providing executive support to senior leaders in a complex organisation.
* Proven ability to manage competing priorities and complex executive schedules with minimal supervision.
* Experience supporting C-suite executives, leadership teams or governance bodies such as Boards or Board committees.
* Demonstrated experience coordinating committee or Board meetings, including preparation of papers, minute-taking and action tracking.
* Experience using governance platforms such as Diligent or similar Board portal systems is highly desirable.
* Advanced proficiency in Microsoft 365 and collaborative document management platforms (e.g. SharePoint).
* Strong written communication skills with the ability to produce high-quality documentation including agendas, minutes and briefing materials.
Personal Qualities:
* You are an experienced executive support professional who thrives in a high-trust, high-performance environment and enjoys working closely with senior leaders.
* You bring strong organisational capability, excellent judgement and the ability to manage competing priorities while maintaining a high level of professionalism and discretion.
Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 7 ($104,969 - $113,630). Very attractive salary packaging options are available for general living expenses, meal entertainment, novated leasing and more. 12% superannuation payable, plus up to a further 5% after the first 6 months of service via our matching superannuation scheme.
General enquiries can be directed to Marisa Raucci - raucci.m@wehi.edu.au. A position description is available here.
How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.
Application Closing Date: Tuesday 7 April 2026
WEHI's Commitment to Diversity and Inclusion
At WEHI we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognise that talent does not sit within a single identifiable group in our society and that WEHI's ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organisation. Our action to promote gender equality has been recognised with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers.
Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from people with a disability, culturally, religiously and linguistically diverse people and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team.
WEHI's Commitment to Indigenous Employment
WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realisation of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply.
About WEHI
The Walter and Eliza Hall Institute is the oldest research institute in Australia and celebrated its centenary in 2015.
Our affiliation with The Royal Melbourne Hospital links research outcomes with clinical practice to accelerate discoveries for health and disease. We offer postgraduate training as the Department of Medical Biology of The University of Melbourne.
Scientists undertake research in a range of areas, preventing and treating diseases including breast, ovarian and blood cancers, type 1 diabetes, rheumatoid arthritis, coeliac disease and malaria.
Around 100 clinical trials based on discoveries made at the Institute are underway. These include trials of vaccines for type 1 diabetes, coeliac disease and malaria, and trials of a new class of anti-cancer agents for treating patients with leukaemia.
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