Our client is a highly regarded Federal Government Department. The Chair of the Department is looking for an Executive Assistant at the APS 6 or EL1 level to support him. The role is based in Melbourne.
The position can be Non Onongoing, s26 or Labour hire for 6 - 12 months with potential for extension.
**Your duties will include**:
- Provide complex administrative services, advice and support, and work closely with the Division's leadership team.
- Manage the offices, including complex diary management and scheduling of visit programs.
- Identify and resolve complex administrative issues that may impact the delivery of these services.
- Assist with managing workflow, including prioritising submissions and briefings, meetings, and correspondence.
- Assess competing priorities and propose recommendations.
- Liaise, build and sustain collaborative relationships across the division and manage internal and external agency stakeholders.
- Lead complex coordination activities to deliver outcomes to meet relevant deadlines.
- Use discretion and judgement to plan and manage the flow of work and visitors.
- Process relevant financial transactions and reporting including travel and hospitality using SAP.
- assisting with the organisation of the Agency's Advisory Board meetings
- coordinating the preparation of meetings papers and briefs, including preparing meeting packs, managing budgets and meeting reporting requirements
- taking meeting minutes and following up actions arising
- tracking correspondence and actions arising
- establish and maintain relationships through effective communication, collaboration, negotiation and issues management to engage members and work areas within the Agency
- supporting the FOI function in relation to any requests relevant to the board
- supporting the Agency's parliamentary function by assisting with the coordination of Senate Estimates briefing material and actioning Questions on Notice and Question Time Briefs
- coordinating responses to the Agency's general enquiries and drafting correspondence to stakeholders; and
- assisting with other ad-hoc secretariat tasks.
**What you can bring to this role**:
- a positive, can-do, customer focused attitude
- strong communication and stakeholder engagement skills
- solid attention to detail
- trustworthiness and reliability
- resilience, and
- problem solving skills and the ability to adapt quickly to change.
📌 Aps 6 / El1 Executive Assistant / Secretariat
🏢 Hudson Australia
📍 Melbourne