Lead.
Support.
Shape the future of digital healthcare.
The Department of Clinical Informatics at Monash Health is a dynamic, collaborative unit formed in February ****.
Bringing together the portfolios of the Chief Nursing & Midwifery Information Officer (CNMIO) and the Chief Medical Information Officer (CMIO), the Department provides clinical leadership across digital health, information governance, analytics, training, adoption, AI, user experience and more.
We are now seeking an experienced and highly organised Administration Manager to join the team at Monash Medical Centre Clayton in a job-share arrangement, commencing February ****.
This position will be part time (0.4EFT) from February **** with a view to permanent full time from mid ****.
A hybrid working arrangement will be considered.
About the Role
This is a pivotal and highly visible role, providing high-level administrative support to the CNMIO and CMIO, and contributing directly to the effective and efficient operation of their offices.
You will work at the centre of a fast-paced, future-focused environment that is actively driving digital transformation to improve patient outcomes across Monash Health.
Provide confidential, high-level administrative and secretarial support
Manage complex diaries, selected email correspondence and meeting preparation
Coordinate meetings, events, committees and travel, including acting as secretariat for high-level committees
Prepare executive-level reports, papers, presentations and documentation
Manage office processes, electronic filing systems and consumables
Support workforce administration including UKG management, mandatory training and KPI monitoring
Liaise on behalf of the CNMIO and CMIO with internal stakeholders, consumer representatives, executive leaders and external partners
Provide support to Clinical Informatics leaders for recruitment, onboarding, events and general administrative needs
This role requires discretion, accuracy, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.
About You
You are an experienced Administration Manager who demonstrates a flexible, can-do attitude and strong organisational, communication, and time-management skills.
You will bring:
Previous experience as an Executive Assistant, Program Administrator or Administration Manager
Strong organisational and prioritisation skills
Excellent writing skills and attention to detail
Ability to handle sensitive and confidential matters professionally
Experience coordinating events, meetings and reports
Well-developed interpersonal skills and confidence interacting with stakeholders at all levels
Intermediate-advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote)
Flexibility to support meetings and activities aligned to operational needs
Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable
In Return
You will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.
There is no better time to join us and here are a few reasons why:
Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
Avenues to further develop your leadership and project management skills
Mentorship and career guidance
Support to attend relevant forums and conferences
A supportive learning environment, should you wish to undertake postgraduate studies
All our full-time employees have the opportunity to accrue a day off every four weeks.
In addition, you will have access to benefits including salary packaging to increase your take-home pay, subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).
How to Apply
Applications are accepted via the Monash Health online EHub system.
For information including how to apply and probity check requirements, please click here for the 'Application Guide'.
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
Applications close: 14th January ****
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