Student Services Administrative Assistant
Join Our Team at John Paul College!
John Paul College, Frankston is a Catholic co-educational secondary school with a rich heritage in the traditions of the FCJ sisters and the Marianists. We believe every student's success is grounded in quality learning and teaching, and a school culture that fosters wellbeing, promotes resilience and inspires faith in action.
Our staff are supported with ongoing professional learning that promotes best practice across all areas of the College. Teams collaborate to strengthen a culture of continuous growth, reflecting our commitment to lifelong learning for all members of our community.
About the Role
The Student Services Administrative Assistant is often the first point of contact for students, families, and staff in relation to student matters. The role requires a calm, welcoming, and confidential approach, with the ability to manage competing priorities in a busy and dynamic environment.
Responsibilities
* Providing professional and welcoming reception and administrative support within Student Services, acting as a key point of contact for students, families, and staff.
* Managing student administration processes, including maintaining accurate records, confidential documentation, and supporting enrollment, transition, and wellbeing related processes.
* Supporting attendance administration, including daily attendance recording, excursion attendance checks, SMS notifications to families, and follow-up of unexplained absences.
* Assisting with student related processes such as equipment confiscations, student removals, scheduled sessions, and general Student Services coordination.
* Supporting student health and wellbeing by working closely with the College Nurse, assisting with first aid and student health matters, and stepping in to support student health needs when required.
* Contributing to the College's strong child safety, duty of care, and emergency management practices, including acting as an Area Warden when required.
About You
* Demonstrate an understanding of, and commitment to, the ethos and mission of Catholic education.
* Have strong interpersonal and communication skills, with a calm, welcoming, and professional manner.
* Demonstrate high levels of discretion, diplomacy, and confidentiality when working with sensitive information.
* Be highly organized, with the ability to manage multiple priorities and work to deadlines in a busy environment.
* Be comfortable working both independently and as part of a collaborative team.
* Demonstrate a strong commitment to child safety, professional boundaries, and duty of care.
Qualifications & Experience
* Level 2 First Aid and CPR certification (or willingness to obtain).
* Valid Working with Children Check.
* National Police Check.
Why Join John Paul College
* Be part of a supportive and dynamic educational community.
* Work in a student focused role that contributes directly to wellbeing and safety.
* Access ongoing professional learning opportunities.
* Commencing as soon as possible.
* Category B, Education Support Employee under the Catholic Education Multi-Enterprise Agreement 2022.
Application will close
Friday 10 April at 4.00pm. Please note that shortlisted candidates may be contacted as applications are received.
How to Apply
Candidates must have the right to live and work in Australia and provide evidence of this. Please submit a cover letter and resume addressed to our Principal, Mr. John Visentin, by clicking the 'Apply Now' button and following the prompts.
The John Paul College community promotes the safety, wellbeing and inclusion of all children. We are a child safe employer and we are committed to the welfare of children and young people in our protection. All potential employees and volunteers will be required to comply with our Child Safety and Wellbeing Policy and Code of Conduct.
Salary Salary based on levels of CEMEA 2022 Agreement.
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