A well-established and growing organisation within the environmental services and waste management sector is seeking a capable and detail-oriented Admin & Finance Officer to support the smooth running of the office and financial administration functions.
Reporting to the Administration & Finance Manager, this role is integral to ensuring accurate invoicing, effective financial processing and high levels of customer service across the business. The successful candidate will play a key role in supporting both operational and financial administration activities while maintaining strong internal and external stakeholder relationships.
This is an excellent opportunity for an organised and proactive administration professional looking for a stable part-time role within a supportive team environment.
Key Responsibilities
Accounts Receivable & Invoicing
* Prepare and process accurate client invoices
* Import financial data from Wastedge to Xero following approval
* Process customer payments and manage debtor enquiries
* Follow up outstanding invoices and maintain debtor records
* Upload invoices and documentation to customer portals for payment
* Maintain records including job numbers, reduction schedules and trade waste logs
Accounts Payable
* Process trade creditor invoices and prepare supplier payments
* Reconcile creditor accounts at month end
* Liaise with suppliers regarding costing and invoice queries
Payroll Support
* Assist with weekly payroll preparation
* Maintain employee records including staff updates and emergency contact details
Administration & Office Support
* Provide administrative assistance to management as required
* Maintain filing systems and internal records
* Manage office supplies and general office maintenance
* Attend to incoming calls and visitors
* Support OHS activities and participate in internal meetings
About You
* Vocational or tertiary qualifications in finance, business or related discipline
* Previous experience in an accounts administration or office support role
* Strong attention to detail and excellent organisational skills
* Ability to manage multiple tasks and meet deadlines
* Excellent communication skills with both internal teams and customers
* Strong numeracy and literacy skills
* Ability to work autonomously and take initiative
* Experience within the transport, logistics or waste management industry
* Experience using Xero, Wastedge, Tanda or similar systems
* Understanding of accounting processes including GL coding and bank reconciliations
Why Join This Organisation?
* Supportive and collaborative team environment
* Stable and well-established business
* Part-time hours offering strong work/life balance
* Opportunity to contribute to an environmentally responsible organisation committed to quality and safety
If you require further information not mentioned above, please contact Caroline Taylor at Logical Executive Solutions on (03) 8620 2807.
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