Overview
Join to apply for the Data and Events Administration Officer role at The University of Queensland.
Office: Office of the Vice President (Advancement and Community Engagement)
Position type: Full-time, fixed-term until 1 February
Salary: $82,133 – $91,295 + 17% superannuation (HEW Level 5)
Location: St Lucia Campus
About This Opportunity
Join Advancement and Community Engagement (ACE) as a Data and Events Administration Officer, where you'll play a key role in supporting UQ's alumni, events and community engagement activities. You will manage data updates within ACE's CRM, assist the UQ Events team, coordinate with a range of stakeholders, and ensure the smooth day-to-day operation of the office. You will also contribute to the delivery of the new ACE CRM project, supporting teams through the transition and undertaking project tasks to prepare for the migration from Raiser's Edge to the new platform, scheduled for completion in February.
Reporting to the Senior Manager, Community Engagement and Events, this role offers the opportunity to make a meaningful impact by delivering high-quality administrative support across a diverse and collaborative portfolio.
Key Responsibilities
Maintain high-quality, secure, and accurate data within the Advancement CRM, including undertaking mass data updates and optimisation projects.
Provide high-level administrative support to the UQ Events team, including post-event reporting, preparing correspondence, and coordinating invitations.
Act as the first point of contact for enquiries, providing professional stakeholder engagement to support events, roadshows, VIP engagements and broader ACE programmes.
Deliver administrative support for committees and meetings, including scheduling, documentation, minute-taking, and managing RSVPs and attendance.
Support ACE fundraising and engagement activities through invitation list creation, research, travel bookings, document preparation, and building strong internal and external stakeholder relationships.
About You
A degree or diploma with relevant experience or equivalent combination of experience and education.
Experience in event coordination, producing event documentation and briefings.
Experience dealing with senior executives and government representatives highly regarded.
Demonstrated high level of customer service and excellent interpersonal skills.
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); advanced Excel knowledge preferred.
Experience working with alumni and fundraising databases and CRMs such as Raiser's Edge or Salesforce preferred.
Exceptional attention to detail with ability to apply procedures, guidelines, and industry standards to conduct data entry and enrichment tasks.
Highly effective organisational, time-management and problem-solving skills.
Experience working within higher education advancement or the not-for-profit sector preferred.
Benefits
Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to Employee Assistance Program for staff and their immediate family
UQ Study for Staff
On-campus childcare options
Affordable parking (from just $6.15 a day)
Salary packaging options
Employment Details
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative and Education
Industries: Higher Education
Contact and Application
For more information, please contact Cathy James, Senior Manager Community Engagement and Events.
For application enquiries, contact the Talent Acquisition team, stating the job reference number (R-).
To be considered you must upload a resume and a cover letter summarising how your background aligns with the 'About You' section.
Other Information
UQ is committed to a fair, equitable and inclusive selection process, recognising that some applicants may face additional barriers and challenges. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Application Deadline
Applications close Monday, 22 December at 10 pm AEST (R-). Interviews are tentatively scheduled for mid-January.
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