Are You Ready to Elevate Your EA Career?
At Haystack Executive, we are not just an executive search firm, we are a powerhouse in leadership recruitment, talent strategy, and executive coaching. Our mission is to connect top-tier executives with career-defining opportunities, and we are looking for a highly organised, proactive, and dynamic Executive Assistant to support our two Directors in delivering outstanding service to Australia's most influential leaders.
This is your opportunity to be at the heart of a fast-paced, high-performing environment, where no two days are the same and where your impact will be truly valued.
What You'll Be Doing
As our Executive Assistant, you will be the backbone of our operations, ensuring seamless coordination and support across the business. Your responsibilities will include:
Executive Support
– Manage complex calendars, coordinate meetings, prepare documents, and ensure smooth daily operations for the Directors.
Project Management
– Assist in special projects, including AI-driven process improvements and business development initiatives.
Sales & Client Support
– Help prepare presentations, coordinate client meetings, and support executive search engagements.
Event Planning
– Organise high-profile events, team-building activities, and client functions.
Invoicing & Accounts
– Oversee invoicing, debtor management, and financial tracking.
Talent Sourcing & LinkedIn Management
– Engage with potential candidates, manage talent pipelines, and support executive recruitment efforts.
This role is not just about support, it's about being a trusted partner to our leadership team and a critical part of our success.
What We're Looking For
We need an exceptional operator who thrives in a fast-paced environment. To succeed in this role, you will have:
Outstanding organisational and time-management skills, you love keeping things on track.
A proactive, solutions-focused mindset, you see challenges before they arise and handle them effortlessly.
Strong communication and relationship-building skills, you'll be engaging with high-profile executives.
High attention to detail, whether it's scheduling, research, or preparing reports, precision matters.
Tech-savviness, with proficiency in Microsoft Office and LinkedIn; experience with AI tools and CRM systems is a plus.
Most importantly, we're looking for someone who embodies our culture of high performance, integrity, and excellence.