4 days ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
At Hickory, we don’t believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is ‘MADE for LIFE’ – it’s a commitment we honour, each day. Everything we do and everything we build is ‘MADE for LIFE.’ Whether it’s refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia. POSITION OVERVIEW The Executive Assistant and Office Manager plays a pivotal role in ensuring the seamless functioning of Hickory’s administrative processes. Tasked with overseeing the day-to-day operations at the Hickory Head Office, the Office Manager is instrumental in maintaining an efficient and well-organised workplace. One of the primary purposes is to establish and sustain an environment that fosters productivity, collaboration and positive morale among the employees. WHAT HICKORY CAN OFFER Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses. Family-Friendly Policies: Receive paid parental leave to support your family needs. Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources. Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects. Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements. Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company. RESPONSIBILITIES State Manager Support: Manage daily EA tasks, including diary and travel coordination, document creation and organization, and coordinating and minuting internal meetings. Employee Onboarding & Support: Be the point of contact for all new and existing employees, assisting with the onboarding process. Efficiently Manage Day-to-Day Operations: Ensure the smooth and efficient functioning of the Hickory Head Office on a daily basis. Ordering and Inventory of Office Supplies: Ensure a consistent supply of necessary materials, promoting uninterrupted workflow. Renegotiate Supply Agreements: Optimize cost-effectiveness by renegotiating supply agreements as required. Coordinate Building Maintenance: Ensure a safe and functional office space in collaboration with internal and external stakeholders. Event and Function Coordination: Facilitate successful company events and functions for internal and external stakeholders. Training Coordination: Arrange and track training for all NSW employees. Communicate Professionally with Internal and External Customers: Maintain positive relationships and uphold the company’s professional image. Organize and Manage Work Tasks According to Schedule: Ensure tasks are completed on time and contribute to overall project timelines. Strive for Continuous Improvement: Promote a culture of ongoing improvement and positive change within the office. Greeting Visitors to the Hickory Office: Create a welcoming environment for visitors and guests. Meeting Room Management: Ensure meeting spaces are organized and prepared for effective use, including providing refreshments. Mail and Courier Management: Handle incoming and outgoing correspondence by receiving, date-stamping, and distributing mail, as well as coordinating courier deliveries for efficient communication. Uniform Management: Oversee the uniform process by streamlining distribution for construction workers, maintaining adequate stock levels, and organizing storage for easy access. Office Housekeeping: Maintain a clean, organized, and hygienic office environment, ensuring tidy workspaces, kitchen areas, and meeting rooms to support staff well-being and productivity. Office Budget and Expense Management: Monitor, control, and optimize spending on office amenities, supplies, and uniforms to ensure budgetary compliance and efficiency, as well as reconciling credit cards. Handle Confidential Information with Discretion: Safeguard sensitive information to maintain the confidentiality and trust of employees and stakeholders. Coordinate with Internal and External Stakeholders: Foster collaboration for effective office management and maintenance. Address Emergencies and Unexpected Situations: Respond calmly and efficiently to unforeseen circumstances to minimize disruption to office operations. TO BE SUCCESSFUL IN THE ROLE Experience as an EA or Office Manager in the Construction Industry: Proven background supporting executives in a fast-paced construction environment. Office Management & Operations: Skilled in overseeing day-to-day office functions, ensuring a well-organized and efficient workplace. Event and Function Management: Ability to plan, coordinate, and execute company-hosted events and functions. Strong Communication & Interpersonal Skills: Excellent ability to liaise with stakeholders, foster collaboration, and maintain professional relationships. Proactive & Self-Motivated Team Player: A dynamic individual who takes initiative and thrives in a team environment. If this sounds like your next opportunity, we would love to hear from you as soon as possible! Submit your CV today. Due to the volume of applications, only successful applicants will be contacted – thank you for your understanding. applyapply
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Construction
Referrals increase your chances of interviewing at Hickory by 2x
Get notified about new Executive Assistant jobs in Southbank, Victoria, Australia .
Cremorne, Victoria, Australia 3 weeks ago
Melbourne, Victoria, Australia 6 hours ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia $6,000.00-$6,000.00 1 day ago
Melbourne, Victoria, Australia 13 hours ago
Office and Diary Manager (EOB) - Jodie Belyea MP
Frankston, Victoria, Australia A$88,160.00-A$88,160.00 1 week ago
South Yarra, Victoria, Australia A$70,000.00-A$90,000.00 1 week ago
Melbourne, Victoria, Australia 1 month ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia 1 month ago
Melbourne, Victoria, Australia 11 hours ago
Melbourne, Victoria, Australia 1 week ago
Doncaster, Victoria, Australia 4 weeks ago
Executive Housekeeper Assistant (M/W) Club Med Resort
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia A$65,000.00-A$75,000.00 3 weeks ago
Personal Assistant & Senior Program Coordinator - Nursing & Midwifery Leadership
Melbourne, Victoria, Australia 2 weeks ago
Front Office Manager | Full time |Intercontinental Melbourne the Rialto
Melbourne, Victoria, Australia 2 months ago
Frankston, Victoria, Australia 6 days ago
Front Office Duty Manager | Relocate to Gold Coast
Melbourne, Victoria, Australia A$75,000.00-A$75,000.00 3 weeks ago
Executive/Assistant Manager R&D Tax Opportunities
Melbourne, Victoria, Australia 2 weeks ago
Legal Assistant - Corporate & Dispute Resolution
Melbourne, Victoria, Australia 2 weeks ago
Part-Time Property Manager, Doreen Office
Melbourne, Victoria, Australia A$75,000.00-A$95,000.00 1 week ago
Gladstone Park, Victoria, Australia 2 months ago
Customer Success Manager (Part-Time, In-Office 4–7 p.m.)
South Yarra, Victoria, Australia 11 hours ago
Melbourne, Victoria, Australia 3 weeks ago
Aboriginal Cultural Safety Senior Advisor
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia 5 hours ago
Melbourne, Victoria, Australia 23 hours ago
Melbourne, Victoria, Australia 4 months ago
Executive Assistant / Personal Assistant
Melbourne, Victoria, Australia 1 week ago
South Melbourne, Victoria, Australia 1 month ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr