Melbourne
Investment Banking
Contract or Temporary
Our client is a leading Investment Bank seeking an Executive Assistant for an initial 12 month contract to support a mix of MDs and VP level Investment Bankers. They are targeting an early April 2025 start date.
The ideal candidate will have 5-10 years of prior EA/PA/TA experience from Investment Banking, Funds Management, Private Equity, or the Wealth Management industry.
Candidates on Working Holiday Visas will not be considered due to the length of the contract and likely extension over 12 months.
Key responsibilities:
* Extensive, complex diary management, including coordination of internal and external meetings, calls, and video preferences.
* Maintains team diaries and contacts – Telephone answering is a priority.
* Travel – Book flights and accommodation for the team.
* Expenses – Accurately complete expense reports for the team of bankers each month.
* Assisting bankers with general administration tasks, sourcing and collating research information, news runs, and project materials as required.
* Coordinate couriers and outgoing mail, distribute incoming mail.
* General administration including document production.
* Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure cover during lunch hours and other absences.
* Build and maintain relationships with staff in offshore offices.
Experience:
* Excellent written and verbal communication skills.
* 5-10 years prior EA/PA/TA experience from Investment Banking, Funds Management, Private Equity, or Wealth industries.
* Experience in providing support to senior levels of an organisation.
* Able to manage priorities and conflicting issues in a professional manner.
* Proficient in Microsoft Office Programs.
* Extensive experience in administration in a fast-paced environment.
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