We are seeking a confident and proactive Project Administration Officer to support the early stages of a major construction project within a local government environment in Melbourne's south-east.
This is a fantastic opportunity for a highly organised administration professional who enjoys working in a project environment and supporting senior leaders and project teams to keep things running smoothly.
Working closely with the Infrastructure and Project Delivery team, you will play a key role in coordinating administrative processes, supporting project reporting, and ensuring the team stays on track with key milestones.
Key Responsibilities
* Coordinate meetings, prepare agendas and take detailed meeting minutes
* Track actions and follow up with stakeholders to ensure progress
* Provide high-level administrative and project support to senior leadership
* Assist with preparation of presentations, reports and project documentation
* Conduct research and gather information to support project decision making
* Support financial administration including purchase orders, invoices and budget tracking
* Maintain project documentation and records across corporate systems
* Assist the team- executive assistant experience would be perfect.
About You
* Strong administration experience, ideally within a project or infrastructure environment
* Local Council Experience
* Confident communicator with excellent written and organisational skills
* Highly proactive and self-driven with the ability to work independently
* Strong attention to detail and ability to manage multiple priorities
* Advanced Microsoft Office skills (Word, Excel, PowerPoint)
* Experience with project systems or document management platforms (Procore highly desirable)
* Positive attitude and team-focused approach
What's on Offer
* 6-month contract
* Opportunity to support a large infrastructure project from its early stages
* Collaborative and supportive project environment
* Local Government experience within a high-profile delivery team
If you are a motivated administration professional who enjoys working in a fast-paced project environment and making a genuine impact on project delivery, we would love to hear from you.
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