Get AI-powered advice on this job and more exclusive features.We are seeking a reliable and proactive Office Administrator to manage essential administrative and mailroom duties 1–2 days per week. This role ensures the smooth handling of postal correspondence between our Sydney and Melbourne offices, maintains accurate client records through document scanning, and provides general office support.You’ll work closely with our local and overseas teams to manage physical document requirements and support our clients efficiently and professionally.Job DescriptionWe are seeking a reliable and proactive Office Administrator to manage essential administrative and mailroom duties 1–2 days per week. This role ensures the smooth handling of postal correspondence between our Sydney and Melbourne offices, maintains accurate client records through document scanning, and provides general office support.You’ll work closely with our local and overseas teams to manage physical document requirements and support our clients efficiently and professionally.Key ResponsibilitiesMail HandlingCoordinate redirection of mail from our Sydney PO Box to Melbourne.Collect and sort incoming mail and ensure timely delivery to relevant team members.Liaise with Australia Post or courier services to manage redirection schedules.Document ManagementScan physical documents and upload them into the client management system.Ensure accurate digital filing and data integrity.Cheque PreparationPrepare client cheques for director’s signature.Maintain accurate cheque records and follow security procedures.Post & SuppliesPrepare and send weekly outgoing mail.Purchase stamps, envelopes, and maintain mailing supplies.Replenish printer ink and paper as required.Team SupportLiaise with overseas team members to coordinate post handling requirements.Communicate clearly and efficiently to resolve document-related tasks.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeReferrals increase your chances of interviewing at Claimo by 2xGet notified about new Office Administrator jobs in Prahran, Victoria, Australia.Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoCremorne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 4 months agoPort Melbourne, Victoria, Australia 2 weeks agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 10 hours agoSouth Melbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 8 months agoMelbourne, Victoria, Australia 2 months agoBellfield, Victoria, Australia 6 days agoAlbert Park, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia A$60,000.00-A$80,000.00 6 days agoPort Melbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoSouth Yarra, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoMount Waverley, Victoria, Australia 6 days agoFootscray, Victoria, Australia 3 days agoAbbotsford, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 11 hours agoMelbourne, Victoria, Australia 2 days agoCaroline Springs, Victoria, Australia 1 day agoMelbourne, Victoria, Australia A$60,000.00-A$65,000.00 1 week agoWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr