AutoGrab South Yarra, Victoria, Australia
Personal Assistant
AutoGrab South Yarra, Victoria, Australia
3 weeks ago Be among the first 25 applicants
Direct message the job poster from AutoGrab
AutoGrab is at the forefront of automotive technology, leveraging data-driven solutions to revolutionise the industry. As we continue our rapid growth, we are looking for a highly organised Personal Assistant (PA) to provide dedicated support to our Chief Operating Officer (COO) and CEO/Co-Founder.
About the Role
As a Personal Assistant, you will be a trusted partner, ensuring smooth day-to-day operations for the COO and CEO/Co-Founder. This role requires a high level of discretion, adaptability, problem-solving skills, financial administration, and project oversight.
Responsibilities
* Executive & Administrative Support
* Manage complex calendars, meetings, and travel arrangements.
* Prepare meeting agendas, presentations, and correspondence for key stakeholders.
* Act as a gatekeeper, ensuring priorities are managed efficiently.
* Support business-related initiatives and confidential projects.
* Personal Assistance
* Coordinate personal appointments and travel.
* Financial & Budget Management
* Handle financial transactions, reconciliations, and budget tracking.
* Manage invoices, vendor payments, and financial record-keeping.
* Project & Confidentiality Management
* Liaise with external advisors, contractors, and service providers.
* Maintain confidentiality and handle sensitive matters with the utmost professionalism.
Qualifications
3-5+ years of PA/EA experience, ideally supporting a C-suite executive in both corporate and personal capacities.
Required Skills
* Exceptional organisational, communication, and multitasking skills.
* Experience in financial administration, including budgeting and reconciliations.
* Ability to anticipate needs and proactively solve problems.
* High level of integrity, trust, and discretion when handling confidential matters.
* Proficiency in Microsoft Office and experience with project management tools.
Preferred Skills
Adaptable and solutions-focused, comfortable navigating evolving priorities.
Pay range and compensation package
We offer a dynamic and rewarding work environment, ensuring our team thrives both professionally and personally.
Equal Opportunity Statement
This is a unique opportunity to step into a multifaceted role, supporting high-level executives while managing personal and family office responsibilities. If you’re an experienced PA looking for a role with variety, responsibility, and trust, we’d love to hear from you.
Apply now and be part of AutoGrab’s exciting journey!
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative and General Business
* Industries
Software Development
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