About AutoGrab
AutoGrab is on a mission to reshape the automotive industry with data-driven, intelligent technology. Backed by leading investors and trusted by major OEMs, marketplaces, and dealer groups, we're building the infrastructure powering the future of vehicle trading.
We've been recognised in the
AFR Fast Starters
,
LinkedIn's top 25 Start ups
and
Deloitte Tech Fast 50
lists, reflecting our rapid growth, strong market demand, and relentless pursuit of innovation.
Role overview
We are seeking a highly capable and proactive
Executive Assistant, Operations & Office Manager
to support our Chief Executive Officer and Co-Founder, and to ensure the smooth running of both executive operations and the day-to-day office environment across the business globally.
This is a trusted, high-impact role for someone who brings exceptional organisation, discretion, and stakeholder management, combined with a warm, personable style and a genuine "no task too big or small" mindset. You will be a natural problem-solver who anticipates needs, brings structure to complexity, and takes ownership of keeping the CEO's office and the broader workplace operating seamlessly.
What You'll Be Doing
Executive & Travel Support
* Comprehensive diary management and executive assistance for the CEO.
* End-to-end coordination of domestic and international travel, including flights, accommodation, car hire, itineraries, and logistics for senior leaders and visiting executives.
Office & Facilities Management
* Oversight of day-to-day office operations, supplies, and procurement (office, kitchen, cleaning, IT accessories).
* Management of office assets and key supplier contracts
* Liaison with building management and service providers to resolve facilities issues promptly and professionally.
People & Culture / HR Support
* Coordination of onboarding and offboarding, including system access, email setup, and induction logistics.
* Management and distribution of the weekly internal company newsletter, ensuring timely, clear communication of business updates and key announcements.
* Planning and delivery of company-wide events and cultural initiatives
Marketing, Events & Sponsorship
* Coordination of company participation at major industry events and conferences
* Management of event merchandise and new-starter welcome packs.
* Support for sponsorships and identification of relevant industry awards and submissions.
About You
You will thrive in this role if you bring:
* Outstanding organisational, communication, and multitasking capability.
* A proactive, solutions-focused approach with the ability to anticipate needs and take initiative.
* The highest level of integrity, discretion, and professionalism when handling confidential and sensitive matters.
* Strong stakeholder management skills, with the confidence to engage effectively with executives, board members, and teams globally.
* A warm, approachable manner, contributing positively to culture and team engagement.
* The ability to remain calm, structured, and effective in a fast-paced, high-growth environment.
Why Join AutoGrab
* Join a high-growth, purpose-driven technology company transforming automotive and financial services.
* Work closely with an experienced, supportive executive leadership team.
* Play a central role in a dynamic, collaborative culture that values initiative and impact.
* Be part of a global organisation with operations across Australia, the UK, and Asia, and ambitious international expansion ahead.