Melbourne
Ancillary Areas
Permanent
A leading global investment bank is seeking an Executive Assistant for an initial 12-month contract (temp to perm) to support the MD and a team of seven investment bankers.
The ideal candidate will have over 4+ years’ investment banking or financial services EA/ PA/ TA experience along with strong communication skills.
Key responsibilities:
* Extensive, complex diary management, including coordination of internal and external meetings, calls, video preferences
* Maintains team diaries and contacts – telephone answering is a priority
* Travel – Book flights and accommodation for team
* Expenses – Accurately complete expense reports for team of bankers each month
* Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required
* Coordinate couriers and outgoing mail, distribute incoming mail
* General administration including document production
* Client entertainment – organise ad hoc lunches, dinners
* Actively foster a cohesive work environment within the EA team; working effectively with other EA’s to ensure cover during lunch hours and other absences
* Build and maintain relationships with staff in offshore offices
Experience:
* Excellent written and verbal communication skills
* Prior Investment banking or financial services EA / PA/ TA experience
* Experience in providing support and senior levels of an organisation
* Able to manage priorities and conflicting issues in a professional manner
* Proficient in Microsoft Office Programs
* Extensive experience in admin in a fast paced environment
The ideal candidate will have a 4+ years’ investment banking or financial services EA/ PA experience along with strong communication skills.