Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.
Our opportunity
We have an exciting opportunity for a Portfolio Administration Manager to join our Melbourne Head Office Team. Your role will involve providing efficient and professional support in the delivery of property related administrative tasks across Commercial Property whilst managing key stakeholder relationships.
Your key responsibilities will include, but are not limited to:
Responsible for accurate data input of all lease related information and collation of associated documentation (achieve > 95% data accuracy in source systems)
Monthly review of Tenancy Schedules for accuracy of all lease information contained in source system and update as necessary with achieving 100% accuracy of data quality
Performing monthly rent up and invoicing responsibilities for the assets (contractual, sundry charges, Casual Mall Leasing licences)
Review all monthly rental tax invoices for accuracy and ensure all rental increases have been processed
Review & Process independent and casual mall leasing adjustments (refunds, reversal etc)
Complete all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation
Production of general lease related correspondence to tenant and asset team
Review and manage lease-related documentation (leases, bank guarantee's, insurance certificates)
Review and reconcile independent and Causal Mall Leasing debtors accounts
Ensure arrears collection commentary is regularly maintained with progress report of any matters are reported to Asset Management Team (including credit control team)
Management Team (including credit control team) and daily receipting (including unallocated cash)
Drive engagement with various internal stakeholders to gather functional business requirements
Conduct and facilitate lease audits and raise work and purchase orders for N/R Costs
Your point of difference
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural effectiveness is essential as well as exceptional communication (written & verbal) interpersonal and organisational skills
This role requires a high level of attention to detail, with a demonstrated ability to achieve deadlines and prioritise effectively