Overview
We are seeking a highly capable and detail-oriented PA/Team Coordinator to join a leading executive search firm, based in Melbourne!
Collins Street, Melbourne (hybrid)
$40-45 hour + Super
Immediate Start until 31st January with potential to go permanent
About the role
As a Team Administrator/Personal Assistant, you will be supporting two senior Partners—one based in Melbourne and one in Sydney—within a leading executive search firm specialising in high-level government appointments (CEO to Director level).
Key Responsibilities
Provide executive support across two Partners and their teams
Manage diaries, travel, and coordinate candidate/client meetings
Format and manage the full lifecycle of search documentation: proposals, follow-up letters, shortlist reports, ministerial reports
Liaise with clients, candidates, and psychometric consultants
Coordinate boardroom events, psychometric testing, and client briefings
Assist with business development activities including mailouts and client outreach
Interface with research team to support search projects (no research required)
Maintain CRM/database records (Invenias), manage unsolicited CVs and pro bono career calls
Ensure high standards of accuracy and presentation across all documentation
Ideal Candidate Profile
Strong PA/administrative experience in a corporate or consultancy environment
Experience in government or NFP sectors highly regarded
Exceptional attention to detail and document formatting skills
Professional communication style with ability to engage senior stakeholders
Comfortable working across teams and locations (Melbourne & Sydney)
Advanced MS Office skills; familiarity with CRM systems
Knowledge of system called Invenias would be highly beneficial
Confident managing multiple priorities and working independently
Work Conditions & Culture
Hybrid Work: Tuesday through Thursday in office; Monday & Friday WFH (flexible)
Hours: 9am–5pm (occasional extension to 5:30–6pm)
No police checks or clearances required
Temp-to-perm prospect with long-term career potential
Supportive, high-performing team with a strong culture of excellence
Interested?
Make sure to apply!
Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive.
We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.
Casual Loading
Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading.
This excludes permanent and fixed term roles.
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📌 Personal Assistant
🏢 Hudson Au
📍 Melbourne