Join to apply for the Office Administrator role at CPA Australia
Join to apply for the Office Administrator role at CPA Australia
About The Role
As the Office Administrator, you will play a pivotal role focusing on enhancing the overall experience and value for members and employees. This role will be responsible for supporting general maintenance and day-to-day operations, facilities coordination and general administration across the two office locations in Malaysia, the Divisional office in Mid Valley City and our new Bangsar location.
About The Role
As the Office Administrator, you will play a pivotal role focusing on enhancing the overall experience and value for members and employees. This role will be responsible for supporting general maintenance and day-to-day operations, facilities coordination and general administration across the two office locations in Malaysia, the Divisional office in Mid Valley City and our new Bangsar location.
Your Key Responsibilities Include
* Office Management
o Providing general office support to both offices including office supplies, refreshments, cleaning materials, kitchen inventory, ordering business cards, incoming and outgoing mail, courier services, carpark, other utilities, Fire & Safety, office equipment
o Coordinating the onboarding and induction processes for new team members and departure checklists for those moving on
o Maintain staff travel profiles
o Manage budgets and reporting
o Plan staff events, wellness initiatives, maintain medical insurance
* Property & Facilities
o Identify maintenance needs and coordinate tradespeople, cleaning staff and vendors for maintenance and repairs
o Act as the liaison with building management at both sites
o Be first point of contact for technology issues and coordinate resolutions with our Tech department
o Manage Access protocols
* OSHA Coordination
o Ensure full compliance with OSHA regulations and safety standards as mandated by the Department of Occupational Safety and Health (DOSH) under the Ministry of Human Resources.
o Maintain up-to-date knowledge of legislative and regulatory changes affecting workplace safety.
o Conduct regular safety inspections and audits to identify and mitigate risks
o Attend and contribute to Workplace Health and Safety (WHS) Committee meetings
o Coordinate and facilitate safety training programs, including fire drills and emergency
* Other
o Assisting with on-site event delivery
This is not an exhaustive list of the responsibilities for this role and further details can be found in the full Position Description, and for those candidates progressed, in discussion during the interview process.
About You
You will come to us with strong administrative or office management skills with demonstrated experience in customer service and/or reception roles. You will also:
* Strong organisational and multitasking abilities, able to prioritise tasks and projects
* Excellent communication and interpersonal skills
* Effective problem-solving skills
* Basic understanding on workplace health and safety (WHS) regulations
* Familiar with office maintenance and facilities management, building management experience advantageous
* Intermediate to advanced skills in MS Office, particularly MS Excel
Why We Love Working Here
* We are a Values led organisation, we Create opportunity, Pursue excellence, Achieve together
* Monthly Health and Wellbeing sessions, weekly learning labs, generous reward and recognition program.
* The people, you'll work with like-minded and talented colleagues who aspire to be the best
* Our members, they are at the heart of everything that we do.
* Hybrid working, spend at least three days a week in the office
* Busy, fast paced, and we are passionate about what we do
* Paid parental, volunteer, study leave and the ability purchase additional leave
* Annual incentive scheme
* Learning & Professional Development opportunities
* We are global, so global mindsets are encouraged
About Us
CPA Australia is Australia's leading professional accounting body and one of the largest in the world. We have more than 172,000 members in over 100 countries and regions. Our core services include education, training, technical support and advocacy. CPA Australia provides thought leadership on local, national and international issues affecting the accounting profession and public interest. We engage with governments, regulators and industries to advocate policies that stimulate sustainable economic growth and have positive business and public outcomes.
We are values-based organisation underpinned by the CPA Australia Way, which is our commitment to each other and a way of working. It is the foundation of our success, experienced and lived by our people, and felt by members.
How do I Apply?
Click Apply Now to submit your application for this opportunity.
To learn more about CPA Australia and other opportunities, please visit our Careers page at
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Accounting
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