Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference:
Selection Criteria
1. High-level oral and written communication skills.
2. Demonstrated ability to work under minimal supervision, prioritise tasks and work under pressure.
3. High degree of professionalism and judgement with the ability to maintain a high level of confidentiality.
4. Ability to balance conflicting priorities and to work to deadlines.
5. Strong knowledge and experience in MS Office, Outlook, Teams and publishing or design software
6. Experience with WordPress website content management is highly regarded.
Role
This role is to support the Principal in delivering a range of services that include publicity and marketing, written and visual communications, community liaison, school website and social media, promotional school materials, and general administrative duties.
Experience in school organisations is preferred but not essential.
The successful applicant will be proactive, supportive, and enthusiastic. They will be highly professional and demonstrate excellent administrative, interpersonal and communication (written and oral) skills. They will show initiative in addressing school needs in community communications. They will have an excellent ability to manage their time and prioritise tasks. They will maintain the standard of excellence required by the school¿s reputation and uphold its philosophy.
Qualifications in visual or digital design, marketing or project management preferred.
Responsibilities
The responsibilities of this position will be:
Supporting the Principal
* Collate School Council documentation in consultation with the Business Manager and the Principal
* Attend meetings and take minutes of meetings if requested
* Formatting and updating of school policies and other documents to align with the current DOE templates and guides as required
* Preparing agendas, reports, and presentations as required for Principal meetings and the School Council
* Coordinating School Council meetings, and other events and functions (invites,
RSVPs, catering, equipment, staffing) as required
* Initiating ideas for publicity and community engagement with the Principal
* Preparing appropriate verbal and written responses in internal and external correspondence as directed by the Principal
* Other administrative tasks as directed by the Principal
Community engagement and promotion
* Maintaining and updating school website content
* Research, review and collation of information to support the Principal
* Update school information on parent portal (Compass)
* Liaises with School Photographer and professional photographers
* Ensures the school¿s style guide is followed in school publications
* Prepares school publications in consultation with relevant staff (digital newsletters,
Annual Report, Staff Handbook, Sub school handbooks, etc.
- Investigate and provide solutions to improve the image of the school
- Coordinates ordering and management of promotional item stock levels
- Coordinates gifts and cards as required.
- Design school materials eg. Certificates, infographics
- Promoting school and student events on social media pages
- Coordinates marketing with appropriate staff and external bodies.
- Liaises with clients, service providers and public.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
Applications must include:
* a specific response to all of the key selection criteria and position details. It is suggested that applicants limit their responses to no more than five pages
* a CV with a summary of experience and qualifications
* the names and contact details, including email of up to three referees who can provide information regarding the applicant in relation to the key selection criteria.
N.B. Failure to provide the requested referee details may result in a disadvantage to the applicant.
All applicants should ensure that their personal profile on Recruitment Online is up to date and have a current Working with Children Check (employee) card.
Annual Leave
20 days Annual Leave plus 30 additional days Paid Leave.
A full-time teaching service employee (principal, teacher, education support and paraprofessional class), is entitled to 152 hours (20 days) annual leave in respect of each 12 months of service which accrues progressively during a year of service, according to the employee's ordinary hours of work. Part-time employees receive annual leave entitlements on a pro rata basis, calculated according to the time fraction worked.
Education support class employees are expected to use additional paid leave during school vacation periods.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Box Hill High School is a high-performing co-educational government school in the Inner East area of Melbourne.
The school was established in 1930 and has a long tradition of striving for academic excellence and establishing a strong, positive learning environment for all students. We are a single-campus school of 1563 students enrolled from years 7 to 12. We have 132 teaching staff and 37 ES staff, as well as a team of 4 Principal class officers.
Box Hill High School is a learning community that fosters resilience, a passion for lifelong development and a commitment to positively impacting the world. Our purpose is:
* To ensure an inclusive, safe community where students and staff are respectful of each other.
* To collaborate to set and achieve challenging learning goals to create an environment where everyone can flourish
* To equip students with the skills to be resilient and passionate life-long learners
* To respect and consider student voice in the classroom and wider school community
* To demonstrate school pride in the way we present and conduct ourselves
* To develop and nurture students who are ethical, think critically and can contribute as global citizens
Our school values of respect, creativity, resilience and growth ensure that everyone in our school community will be treated fairly and respectfully. In turn, we will strive to create an inclusive and safe school where curiosity and creativity are valued and all members of our community are empowered to participate and learn. The school motto, `ad altiora certamus¿ (to strive for the higher things), underpins all that we do. Our educational approach is underpinned by the tenets of positive education
Student learning, engagement and well-being are central to our work, and the school has a range of programs in place to support the learning and growth of all students. These include our well-established SEAL program (GAPP), Program for Students with Disabilities (PSD), and intervention programs in Literacy and Numeracy. There are three Sub Schools that work collaboratively to ensure students succeed. Sub School leaders are valued school leaders in the School Improvement Team.
Student leadership, voice and agency are a priority at the school. Student leaders drive improvement in the areas of community, teaching and learning, environment and engagement and well-being.
We acknowledge the Traditional Custodians of the land we live, work and travel upon, and we pay our respects to the Elders, both past and present, and we recognise, acknowledge and respect the history, culture, diversity and value of all Aboriginal and Torres Strait Island people. BHHS drives reconciliation in education, and celebrates and supports our Aboriginal and Torres Strait Islander students through our endorsed Reconciliation Action Plan.
Further information can be found on our website:
Applications close Sunday 8 March 2026 at 11.59pm
Posted
20 February 2026