About this role
* Provide confidential high-level legal secretarial support to the Solicitor-General including word processing, collation and organisation of legal materials and general office and document management
* Ongoing, full time opportunity to work with a high-performing and passionate team in the Victorian Public Service
* Flexible work arrangements available
The Department of Justice and Community Safety (the department) is seeking an Executive Assistant, to provide a critical role within Office of the Solicitor-General.
About the Business Unit
The Solicitor-General is the Government's most senior professional legal advocate and advisor. The Solicitor-General provides advice to the Government on constitutional and other significant legal matters. The Solicitor-General also appears in court in all jurisdictions as senior counsel in significant cases where the Government is a party or is intervening.
The Office consists of the Solicitor-General, two Counsel Assisting the Solicitor-General, and the Executive Assistant. The Executive Assistant provides key support to the Solicitor-General to ensure the smooth running of the Office. As the Records Management Contact Officer for the office, the appointee will be responsible for and support good recordkeeping practices within the Office of the Solicitor-General.
About the Role
This role is located in barristers' chambers. The appointee may need to adjust hours of work at short notice to respond to emerging needs and to fit in with the Solicitor-General's timetable and the needs of the Office.
Some of your duties will include:
* Manage the Solicitor-General's office and diary based on an ongoing assessment of priorities.
* Ensure any financial, procurement and information management activities are completed in accordance with DJCS policy and procedure.
* Support the Solicitor-General in accordance with existing delegations and administrative arrangements.
To learn more about this role before applying, please read the attached position description.
About you
To be successful in this role, you will have:
* Proven ability to provide high level legal secretarial services.
* Experience in working with limited supervision and in small teams
* Extensive experience using the Microsoft office suite, particularly Microsoft Word and OneDrive document management system.
* Solid working knowledge of public sector administrative processes and practices is highly desirable.
* Experience at handling confidential information.
Qualifications
* Relevant experience in a similar Executive Assistant/administrative role is essential.
* Experience in the justice system and working with legal professionals is highly desirable.
How to Apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.