At ASIC, you can be the change that ensures a fair, robust and efficient financial system for the benefit of all Australians. Contribute to delivering on ASIC's purpose, vision, and strategic priorities to help maintain the integrity of the financial system and protect consumers from harm.
The Digital, Data & Technology (DD&T;) group drives transformational change and delivers core technology services across ASIC. It comprises IT, Cyber Security, Data Analytics & AI, Digital Hub, Portfolio Office, Business Management Unit, and programs such as RegistryConnect (modernising our business registers) and Digital Delivery.
The Business Management Unit (BMU) provides business management and executive support services, focusing on forward planning and continuous improvement, to enable smooth business operations and help the DD&T; leadership achieve their strategic and operational priorities.
The Executive Assistant provides front line representation and support to Senior Executive Leaders in the group. Through the efficient and proactive management of the Senior Executive Leaders' daily schedule, appointments, and coordination of stakeholder contact, the EA ensures the group is provided with integrated and effective support services.
Your Responsibilities Will Include
- Provide executive and administrative support to two DD&T; executives.
- Manage diaries, coordinate meetings, book rooms/equipment, prepare agendas and meeting documentation.
- Oversee inboxes, task lists, and priorities.
- Prepare papers, correspondence, presentations, and other materials.
- Collate/distribute meeting documents, attend meetings, draft minutes, track action items.
- Coordinate travel, accommodation, and expense reconciliations.
- Support event planning for team onsite and leadership/staff forums.
- Assist with procurement, ensuring PGPA Act compliance.
- Deliver admin support: e-filing, records, org charts, team registers, and distribution lists.
- Help DD&T; team adapt to IT changes and new work practices.
- Drive process improvements using digital and AI tools.
About You
You will ideally have the following skills & experience in a corporate or government environment:
- Relevant vocational qualification in office or business management.
- Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private sector organisation.
- Ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes.
- Experience preparing presentations using PowerPoint.
- Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses.
- Experience working with Microsoft products including Outlook, Word, Excel and PowerPoint.
- Experience working with SharePoint or similar content management database.
- Ability to resolve problems, demonstrating analytical and decision-making capability.
- Ability to build and maintain working relationships effectively liaising with the EA network and ASIC staff.
ASIC is committed to providing a diverse and inclusive workplace where the very best talent in Australia chooses to work. Indigenous Australians are encouraged to apply as well as applicants from all backgrounds and with different abilities.
We Offer a Range Of Employee Benefits Including
- Attractive superannuation
- Additional leave entitlements
- 50/50 hybrid work-from home model
- Flexible work arrangements
- Assistance for study and professional development
Applications close at 11:59pm AEDT, Wednesday 8 October 2025.
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📌 Executive Assistant
🏢 Asic
📍 Melbourne